Executive Administrative Assistant Resumes in US-Ohio-Northwest: Kathleen

Executive Administrative Assistant Resume

Contact Candidate

Name:

Kathleen

Location:

US-Ohio-Northwest

Experience:

Willing to Relocate:

Willing to Travel:

Most Recent Job Title:

Executive Administrative Assistant

Personal Website:

Objective:

Executive Administrative Assistant, “right hand” to key executive(s

Resume Text:

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t for HR.
Calendar/meeting/travel management, support preparations for Board of Directors meetings (travel, meeting setup, software skills in PowerPoint and Excel), special projects.

HR Assistant to Executive Dir. of Human Resources. 10/2006 – 1/2007: Long-term temporary assignment to cover for HR Assistant on FMLA leave. Processed employee paperwork for all locations, logged and tracked attendance, handled all benefit enrollments and terminations, workers' compensation, maintained active and terminated employee personnel files, A/R and A/P for Human Resources, and coordinated special events/activities.
Executive Assistant responsibilities:
Coordinate activities of CEO and VP Mfg. and staff as directed
Arrange/manage domestic and international travel
Prepare/process expense and purchase card reporting
Coordinate/schedule calendar and meeting setup
Project work as assigned
Greet visitors

Faurecia Exhaust Systems, Inc., Toledo, Ohio
Executive Assistant to VP Human Resources – North America
2002 – 6/2006: Assisted VP HR with administrative tasks in the management of HR for North American operations. Recruitment software trainer for all divisions in North America. HR Intranet development. Coordinator – division monthly Faurecia Excellence System School Training. Established and served on Charitable Contributions Committee. Chaired annual United Way campaign. Required high-level decision making, communication, computer and organizational skills.
Executive Assistant responsibilities:
Improved the efficiency and productivity of VP HR
Scheduled VP HR’s time in relationship to most important results
Screened and prioritized communications, calls and contacts, responded and solved requests
Assumed responsibility for specific assignments, thought and acted decisively, and communicated effectively
Acted as liaison and or “translator” for the VP HR
Built and maintained rapport with high-level associates of the VP HR
Facilitated monthly meetings with VPs to ensure smooth monthly training sessions
Excellence training coordinator for all division facilities in North America
Served as HR software trainer for all divisions in North America at the direction of the VP HR
Sense of urgency - high energy level
Followed up on VP HR’s directives to ensure action and responsiveness
Collected and organized reports, read, prepared and summarized data for quick awareness and review
Took comprehensive and thorough notes of meetings, created and tracked action items
Handled a multitude of assignments which had to be understood and organized. For example: event planning,
personnel files and relationships, expense account approval processing, etc.
Utilized verbal and writing skills to communicate effectively
Highly proficient in Microsoft Office products (i.e., Word, Excel, PowerPoint, Outlook)
Coordinated candidate interviews and travel, ensuring availability of executive staff, and reserving an outside
venue when necessary
Managed/arranged all domestic and international travel for VP HR, external candidates and HR dept.
Calendar and meeting setup/coordination
Maintained confidentiality

The William Fall Group, Toledo, Ohio
Executive Assistant to CEO.
2002: Rehired to assist CEO in re-establishment of the business. 1999-2001: Assisted President with company coordination, developing regional corporate growth, interacted with senior management in a multi-state environment, contributed in key strategic planning, participated in management and business planning meetings. Managed technology, telecommunications, e-commerce and related systems. Note: Executive Assistant & Client Development Analyst for Rawhide Internet Services in 2001 during lay-off from The William Fall Group due to an unsuccessful IPO.
Executive Assistant responsibilities:
Interacted with senior management to ensure directives are followed
Sat in on all conference calls between the CEO and parent company regarding company direction and growth opportunities
Accompanied CEO to outside meetings providing technical support for clients when needed
Designed and implemented new phone and computer systems
Assisted with remote office setup in several key cities, coordinating location, communication and computer systems
Installed and trained staff on industry software and electronic processes between company and customers/suppliers at the directive of the CEO
Ensured CEO was prepared for outside meetings by creating/organizing materials needed
Communicated with visitors and outside contacts on CEO’s behalf as directed
Researched and assisted with the implementation of the company’s website, working with outside consultants in industry website development and communication

NES Healthcare Group, Toledo, Ohio
Office Mgr. / HR Rep / Exec. Asst. to Regional President.
1996 – 1999: Managed regional office (facility maintenance, payroll, A/R, A/P, vendors, equipment/furniture, purchasing and employee activities). Supervised administrative staff of six. Managed HR for regional office of 37 employees. Responsibilities included recruiting/hiring, orientation/training, counsel/ guidance, problem resolution, performance appraisals, and salary and benefit administration. High turnover business.

Doehler-Jarvis, Inc., Toledo, Ohio
Administrative Assistant to VP HR & Administration.
1995 – 1996: Administrative support for VP HR and Administration. Backup support for CEO, CFO and IT. Executive staff eliminated due to pending company liquidation.

TRINOVA (Aeroquip/Vickers), Toledo, Ohio
Executive Assistant & Legal Secretary.
1992 – 1995: Assisted Sr. Attorney and staff with litigation management, government contracts compliance, policies and procedures, corporate legal matters, workers’ comp, safety, health, ergonomics, environmental matters and security. Coordinated TQM objective for VP-Quality. Created and distributed environmental bi-monthly newsletter. Assisted Dir. Corp. Dev. (acquisitions/divestitures, capital appropriations, real estate). Completed instruction in four QI programs: Quality Education Systems, Process Improvement and Management, Problem Solving and Quality Operating Systems.

EDUCATION:
Northwest State Community College – Archbold, OH. TGPA 4.0, CGPA 3.83. 40 credit hours in Secretarial Science and Accounting . Plus over 100 hours of additional business training.
Computer Programming/Flow Charting
Seminars:
Stress Management for Professionals
Power Communication Skills for Women
Assertiveness Training for Achievers
Classes/Demonstrations:
On-site class on Honeywell OAS-Advanced
Demonstration at IBM on Software/Hardware
Instruction at IBM on Word Processing Software
Demonstration at IBM to evaluate systems
Seminar at Systems Alternatives to evaluate Desktop Publishing Software
Seminar at Abacus II to evaluate Desktop Publishing Software
Demonstration at Digital Equipment on Hardware & Software
Desktop Publishing Seminar - Pagemaker Software - Davis Business College
Process Improvement & Mapping Training
Quality Operating System Training (QOS)
Quality Education System Training (QES) (20 hrs.)
Adobe PhotoShop class at Bowling Green State University
Conducted client demonstrations on banking software

SKILLS:
Excellent communication skills; high-level computing skills (MS Word, Excel, PowerPoint, Outlook, Access, InfoPath, Lotus, QuatroPro, WordPerfect, ACT, ADP, Visio, Recruitsoft (Taleo), Adobe Acrobat & PhotoShop, Macromedia, and more); technology; Certified HR recruiting software trainer; e-commerce; supervision; human resources; office management; client relationships; financial modeling; business planning

GROUPS / ASSOCIATIONS / COMMISSION:
SHRM, NAFE, Past President - Civic League, Past President - Athena Study Club. Notary Public – State of Ohio.

HONORS / AWARDS:
National Honor Society, College Dean's List, District Academic Achievement Awards, Clare Newcomer Club Citizenship Award Nominee, City Singles Tennis Championship Winner, District Vocal Music Awards

REFERENCES:

Reference Name: Paula Gleckler
Reference Company: Frozen Specialties, Inc.
Reference Title: Vice President of Human Resources
Phone: 419-867-5483
Email: paula.gleckler@frozenspecialties.com
Type: Professional - direct supervisor

Reference Name: Kimberly Meadows
Reference Company: Faurecia Exhaust Systems, Inc.
Reference Title: Division HR Development Director
Phone: 419-727-5302
Email: kmeadows@toledo.faurecia.com
Type: Professional

Reference Name: Scott Roy (my direct supervisor at Faurecia)
Reference Company: Faurecia – N. America (last day worked 10/28/06)
Reference Title: VP North America HR Country Coordination
Current Phone: 701-998-2037
Current Mailing Address: 6170 County Rd. 1, Walcott, ND 58077
Type: Professional

Reference Name: William Fall
Reference Company: The William Fall Group
Reference Title: CEO/President
Phone: 419-255-9171, ext. 251
Email: wfall@williamfallgroup.com
Type: Professional

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