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Executive Administrative Assistant Resume
Contact Candidate
Name:
Christine
Location:
US-Missouri-St. Louis
Experience:
Willing to Relocate:
Willing to Travel:
Most Recent Job Title:
Executive Administrative Assistant
Personal Website:
Objective:
Executive assistant with years of progressively responsible experience providing office support to senior executives. Combine excellent organizational skills with hands-on technical knowledge, superior memory for details and a strong work ethic.
Self-starter with the ability to analyze business operations and recommend strategies to improve performance. Maintain professionalism at all times and use discretion when handling confidential data. Good knowledge of HR practices.
Resume Text:
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CORE PROFESSIONAL STRENGTHS
Top Notch Executive Administrative Assistant experienced with supporting high-level executives
Self-motivated, versatile and resourceful
Thrive on challenge and responsibility and am not easily discouraged or immobilized by setbacks.
Dedicated to professional growth by constantly upgrading skills and participating in training opportunities. Professional demeanor; communicate effectively with all levels of the organization and the public
Recognized for leadership skills and willingness to do whatever is necessary to get the job done and going the “extra mile”
January 2008 to Present
Mastercard International
Business Assistant (Temporary Assignment)
Assist Senior Vice President and her staff of eighty (80) people. Responsible for general administrative duties to support day to day department operations for the Group Head of Global Commerce Development in such areas as phone coverage, scheduling meetings, completing travel arrangements, expense reporting, managing calendars, screening mail, ordering supplies. Prepare correspondence; memorandum; reports; presentations or other assigned documentation in specified software. Research special topics as assigned. Develop and produce reports as assigned.
July 2006 December 2007
Isle of Capri Casinos
Executive Administrative Assistant, Vice President, Treasury, Tax & Financial Analysis
Assist and advise Treasury Tax and Financial Analysis Department Staff, along with other departments and Company personnel, as necessary, to assure the successful performance of their assigned duties and the Company overall.
Copies and disburses financial reports and executive summaries to appropriate personnel and management.
Maintain library of tax information for all property locations and maintain Internal Tax Log and Databases.
Compile the status on past and current analysis reports for Quarterly Financial Report and route to appropriate personnel.
Responsible for timely and efficient preparation of all required income & franchise tax filings for review by external tax professionals.
Completion of special projects as assigned.
Responsible for all estimated tax payments.
Handle all IRS and state notices/correspondence relating to income and franchise taxes.
(Reason for leaving: Company downsized 40 people on December 7, 2007)
TEMPORARY WORK EXPERIENCE
February 2005 July 2006
Insituform Technologies, Inc.
Executive Administrative Assistant to the Vice President, Human Resources
Assisted the Vice President of Human Resources & Chief Operations Officer with administrative projects
Processed all new hires, terminations and benefits
Coordinated the hiring of new employees and their orientation
Maintained new hires packets; administered various skill-tests to applicants (typing, proofreading, math, filing, and writing)
Maintained personnel files, screened executive management calls, booked conference rooms, scheduled meetings, travel arrangements, maintained calendars, scanned documents, handled purchase of office equipment, accessories and supplies
Generated necessary correspondence and answered incoming inquiries/calls
Typed memos, letters and sent daily faxes
Event-planning
sara Lee Corporation
Senior Executive Administrative Assistant to the Senior Vice President, Human Resources
Performed all administrative support functions for the Senior Vice President of Human Resources and Vice President of Network Operations. Provided administrative support for the VP’s direct reports and for the Sales Department. Functional responsibilities included inventory tracking, periodic and ad hoc financial reports, meeting coordination and reporting, travel arrangements and expense reporting, etc. Acted as the primary coordination point for a number of vendors involved in a major project to provide building access for technical support personnel in more than 50 locations in seven Midwestern states.
FULL TIME WORK EXPERIENCE
October 2001 – February 2005
St. Louis professional finance corp.
Executive Assistant to the President
Provided administrative support for the President. Responsibilities included creating and producing weekly and monthly analytical reports; managing team schedules; making travel arrangement and preparing time/expense reports; preparing correspondence; compiling spreadsheets; and ensuring smooth operation of the functional team. spreadsheets, database management, scheduling, presentations, office support, customer support, shipping and distribution, accounts payable, accounts receivable, invoices, benefits administration, office management, inventory control, purchasing, facilities maintenance, vendor/contractor relations, project management, and document preparation. Provide administrative support to the Vice President Also acted as interim Collections Manager for the President’s finance Company.
Accomplishments included:
Designed approximately 10 new statistical reports that provided more effective analysis of daily business operations, financial performance, and team productivity
Planned and coordinated a variety of special events, including the annual offsite Awards ceremony
(Reason for leaving: Looking for more challenging position)
December 1998 – October 2001
Express Scripts
Executive Assistant to the Vice President, Pharmaceutical Business Development
Performed general administrative duties to support day-to-day department operations in such areas as phone coverage, scheduling meetings, and completing travel arrangements, expense reporting. Maintaining management calendar, screening mail, and filing, ordering supplies and maintaining department records. Prepared correspondence, memoranda, reports, presentations or other assigned documentation in specified software package. Assist in preparing and maintaining departmental budget. Administer programs, projects or processes specific to the operating unit served, and maintained spreadsheets or databases to monitor departmental information. Researched special topics as assigned. Serve as administrative liaison with others within and outside the company. Develop and produce reports as assigned.
(Reason for leaving: Family Medical Leave)
December 1997 – December 1998
TBWA CHIAT/DAY
Office Manager/Executive Assistant to the Vice President, Advertising
Coordinated and managed busy calendar of the Vice President. Managed all aspects of travel arrangements for frequent business trips. Scheduled meetings, presentations, and conference calls. Managed bookkeeping, including accounts payable and accounts receivable. Provide general office management, including answering phones, taking and relaying accurate messages, ordering supplies, ensuring a clean, organized office at all times, and completing other duties in the office. Processed all expense reports. Established and maintained efficient files and records. Orchestrated entire office relocation from Downtown Union Station to Central West End.
(Reason for leaving: Company closed Missouri office)
January 1993 – June 1996
Tyco Corporation/ Mallinckrodt Medical, Inc.
Executive Assistant to the Senior Vice President, Human Resources
Provided administrative support to the Senior Vice President of Human Resources. This job also included handling all of her personal business, checking and savings accounts, investments, rental properties, etc. Interfaced with high-level executives in person and on the phone/email. Maintained correspondence and draft certain VP’s correspondence, emails, letters to the Board, etc. Handled extremely confidential information. Liaison between VP’s office and seven (7) directors. Assured communication among VP’s office, related professionals and organizations. Oversee VP’s schedule and travel arrangements. Oversaw arrangements for and attended Strategic Planning Team meetings. Maintained Board files and oversee VP’s files. Supervised day-to-day activities of the Admin Assistant in each division reporting to VP. Board of Director’s responsibilities: Drafted correspondence and memos for Board Chairman. Provided administrative support to other Board members as requested Acted as a liaison between President’s office and Board of Directors. Took official Board, Executive Committee and other Committee meeting minutes.
(Reason for leaving: Massive reorganization in June 1996)
May 1987 – January 1993
Smurfit Stone Container Corporation
Executive Assistant, Vice President, Sales and Marketing
Provide administrative support to the Senior Vice President of Sales and Marketing, who also was a member of the Steering Committee Team. Maintaining calendar, arranging all travel, responsible for departmental tracking of budget ($1M per month). Prepared all presentations for executive and sales force team members meetings, coordinated all synergy trade shows, dictation, filing, expense reports. Assisted in coordination of all the sales awards trips every year (which included choosing location of trip, seating arrangements at all tables, travel and entertainment for approximately 350 people). Direct liaison between VP and the U.S. Sales force along with the international sales force. Also served a back-up assistant for all Executive Steering Team.
(Reason for leaving: Better job offer at Mallinckrodt)
Business Courses:
* Franklin Covey Time Management
* Effective Meetings
* Transformational Leadership
* The Exceptional Assistant
* Management Skills for Secretaries, Administrative Assistants, and Support Staff
Skills:
Very proficient in Word, Excel, Outlook, PowerPoint, Peoplesoft, UltiPro, & Access
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