Executive Assistant Resumes in US-California-Oakland/East Bay: carmel

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Name:

carmel

Location:

US-California-Oakland/East Bay

Experience:

Willing to Relocate:

Willing to Travel:

Most Recent Job Title:

Executive Assistant

Personal Website:

Objective:

To share my 26 years of extensive administrative and customer service experience.

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other time critical activities.
•Establish work priorities, developing / maintaining and organized, effective work flow systems, composing correspondence and reports, managing all the executives calendars, taking Board minutes, managing multiple projects simultaneously in a fast paced environment
•Handling client contacts and confidential information
•Managing expense report and coding of invoices for doctors and executives

November 2006 – March 2007 South Africa – sister had a kidney transplant

January 23, 2006 – September 27, 2006

Sales Administrator - Servicing the Sales Manager and 4 sales guys.

•Provide general office and administrative support, General billing to customers
•File claims with vendors, Prepare and log daily credit card, check and cash receipts
•Process credit card transactions, Post / batch invoices, Create return orders, credit memos, adjustments, and voids
•Bin movements and variances, Payroll and HR Support
•Create spreadsheet showing open and released invoices
•SRO’s, SCR’s, Natl / Govt Accts, Sublets, PWRS
•Support sales in taking tire orders and crate sales orders
Process service orders, Create a weekly log of outgoing calls per salesmen
•Create a graph to show a trend on a bi-weekly basis (incl. # of calls made by whom, days the salesman worked for the period, ad avg calls made per 2 wks
•Process shipped not invoiced, Prepare price books / monthly specials
•Update books and manuals as needed, Run A/R report
•Assist in obtaining credit applications from customers and forwarding to Credit Department Answer incoming calls and emails
•Handle filing, faxing, mail, and office supplies, Create correspondence as needed
•Organize and schedule meetings, Coordinate travel arrangements
•Maintain sales guys calendar, Ensure smooth running of the office
•Learn company operations and procedures, Update and scan documents, Keeping track of bill of lading invoices. Checking invoicing for accuracy.

I started a standard operating procedure for the sales department.

August 04 – October 05
•Real Estate loan processing, excellent knowledge and understanding of loan processing procedures. Responsibilities include preparing and completing loan application packages;
•Reviewing and evaluating loan documentation for its completeness and accuracy; Ordering third party reports;
•Coordinating loan closings; managing a pipeline of residential and commercial loans.
•Interactions with clients, agents, lenders, escrow companies, title companies, and third party vendors to collect loan documentation and to coordinate closings.
•Self- motivated, pro- active, and professional with strong problem- solving, great leadership skills
•Organizational, and computer skills including word, excel, and Outlook.

January 1998 to June 2003 – Executive Assistant to support Director of Finance

Report directly to the Director and provide administrative support to 3 Managers and 4 juniors as follows:

•Extensive and detailed international and domestic travel arrangements. Completing related expense reports Creating power point presentations.
•Creating correspondence and excel reports. Organizing and coordinating meeting schedules, Meeting arrangements, conference calls, appointments, inputting/updating contacts in outlook
•Correspondence, coordinating special events and other administrative needs or requests as necessary, Filing, telephone, and maintaining office supplies and equipment as needed. Assist other Executive Administrative Assistants and other executives work as a team, helping support each other with covering of the telephones and other administrative functions, as needed.
•Ensure the timely accurate payment and resulting accounting records for payment of suppliers\\\'\\\' invoices for capital goods and services.
•Maintain capital accounting processes, practices, and systems in accordance with and support of divisional, corporate and governmental policies, procedures and regulations.
•SOP – Visio. Monthly analysis on various capex and opex
•Ensure proper records for assets - purchases, capital asset register, and physical verification of asset existence. Prepare monthly expense report / budget, give budgets and report actual commitments and spending against them to all levels of management.

Reason for leaving: Immigrated to the USA

January 1995 to February 1997 – Executive Secretary to Director – Associating for Personnel Services Organization

My functions were as follows:
•To ensure the continuous professional development of members(owners of staffing services)
•assess the welfare needs of members; plan, organize and implement
•Protect members; making sure the consultants write the accreditation entrance exam, which leads to Affiliate Membership after registration with IPSC, is mandatory for all operating staff of an APSO member company.
(To ensure that they make use of knowledgeable recruitment consultants, companies making use of consultancies, temporary staffing services)
•Uplift the image of the labor recruitment industry;
•embody the principles of democracy, empowerment, self-reliance, sustainability;
•Co-ordination and facilitate training efforts;
•Share experiences with stakeholders, Making sure the candidate is protected as well, and that the correct procedures were followed by the members e.g.: Inter view the Candidate;
oObtained the Candidate\\\'s permission to release his / her details to that specific Client company for a / that specific vacancy;
oObtain the Client Company’s acceptance of the Candidate as an applicant for that vacancy.
oMaking sure the consultants write the accreditation entrance exam, which leads to Affiliate Membership after registration with IPSC, is mandatory for all operating staff of an APSO member company.

Reason for leaving: Company outsourced

November 1983 to December 1994 - Banking - Retail Banker/Mortgage Specialists
•Private Client portfolio management and ongoing financial advisory service. Help desk , face to face and telephonic queries, problem solving,
•Full range of Executive PA functions,
•Project co-ordination. Performance management and performance appraisals. Hands on coaching & mentorship, Disciplinary counseling Ledgers/Tellers/Helpdesk. General ledger analysis, accounts receivable, accounts payable, bank reconciliations, credit control. Teller functions,

Reason for leaving: Career change